A lightweight time tracking app built for small UK teams.

Designed to replace manual Excel timesheets with a simple, mobile-first experience for logging work hours, breaks, and exporting weekly or monthly reports.

Role

Product Designer (UI/UX)

Year

2026

Industry

Workforce Time Tracking

Platform

Mobile App

Project Overview

Timesheet X is a lightweight mobile application designed for small businesses in the UK that still rely on spreadsheets to track employee working hours. Rather than investing in complex HRMS or ERP software, many small teams simply need a reliable way to record attendance and generate accurate timesheets.

The project was initiated by an independent developer who recognized this everyday challenge. Together, we designed a simple, user-friendly solution that enables employees to clock in, manage breaks, edit incorrect entries, and export weekly or monthly reports in Excel or PDF format. The first release focuses on delivering the essential time-tracking experience with a clean interface and an intuitive workflow, making it accessible for both Android and iOS users.

Track every working hour with confidence

Simple settings, tailored to your workflow

Problem Statement

Small businesses needed a faster and more reliable way to track employee working hours without the complexity or cost of a full HRMS. Existing Excel-based workflows were time-consuming, prone to errors, and difficult to manage consistently.

My Contribution

As the Product Designer, I led the end-to-end design process for Timesheet X, working closely with the developer to transform a real-world business problem into a simple and intuitive mobile experience. Having prior experience designing HRMS and ERP products gave me a strong understanding of attendance tracking, workforce workflows, and time management systems. This background helped me quickly identify user needs and create familiar, efficient interactions while keeping the product intentionally lightweight.

From discovery to high-fidelity prototypes, I focused on building an experience that was easy to learn, fast to use, and scalable for future enhancements. The complete design process, including user flows, wireframes, visual design, design system, and interactive prototypes, was completed over the course of 2–3 months through close collaboration with the developer.

Responsibilities

Product Discovery & Feature Planning

User Experience (UX) Design

User Flow & Information Architecture

Wireframing & High-Fidelity UI Design

Design System & Reusable Components

Interactive Prototyping

Developer Handoff & Design Collaboration

Usability Improvements and Design Iteration

Research & Product Insights

Understanding the Problem

The project started with a simple observation: many small businesses in the UK were still relying on spreadsheets to track employee working hours. While enterprise HRMS and ERP platforms offered comprehensive workforce management, they were often too complex and costly for teams that only needed basic attendance tracking and timesheet generation.

Through discussions with the developer and by reviewing existing workflows, we identified an opportunity to replace manual Excel-based processes with a lightweight mobile application focused on simplicity, speed, and accuracy.

Product Insights

Primary Users

Small business owners
Healthcare and medical staff
Teams with hourly employees
Businesses without dedicated HR software

Current Workflow

Employees manually record working hours
Managers maintain Excel spreadsheets
Weekly and monthly reports are created manually
Small mistakes often require editing multiple entries

Pain Points

Time-consuming manual data entry
Inaccurate or inconsistent records
Difficult to edit missed clock-ins or breaks
No simple mobile solution for daily tracking
Manual creation of weekly and monthly reports

Design Opportunities

Replace spreadsheets with a mobile-first workflow
One-tap clock in, break, and clock out
Edit incorrect entries without complexity
Generate PDF and Excel reports instantly
Keep the interface clean for all skill levels

Design Principles

The product was designed around four core principles:

P.01

Simple

Focus only on the features users need every day.

P.02

Fast

Complete attendance actions in just a few taps.

P.03

Clear

Present work hours and reports in an easy-to-understand format.

P.04

Flexible

Allow users to edit entries and export reports whenever needed.

Information Architecture

Reflection

Designing Timesheet X reinforced an important product design principle: solving one problem exceptionally well can be more valuable than building a feature-heavy application. By focusing on simplicity, usability, and real user workflows, we delivered an MVP that addresses the everyday needs of small businesses while creating a solid foundation for future enhancements.

Let’s build the next great mobile experience.

From MVPs to scalable digital products, I design intuitive mobile experiences that balance business goals with user needs.

I’m always open to collaborating on products that make everyday tasks simpler and more enjoyable.